| Peer-Reviewed

Influence of Task Characteristics on Adoption of Project Management Information System in Non-Governmental Organizations’ Projects in Nakuru Town (Kenya)

Received: 17 December 2014    Accepted: 22 December 2014    Published: 27 December 2014
Views:       Downloads:
Abstract

In the world today, Management Information System (MIS) is a buzz in all aspects of our economy in managing people and organizational processes; this is aimed at enhancing economic competitiveness and guaranteeing customer satisfaction. Whereas there is consensus that MIS has huge effect on a firm’s productivity, the effects are only realized if and when, MIS is accepted and used. It is essential therefore to understand the determinants of MIS adoption so as to appreciate the enormous benefits attached to it. An understanding of how MIS adoption theories can be beneficial to the attainment of the said benefits is important and especially in the non-governmental organizations (NGO’s) sector where the focus of this study was. This study sought to determine the influence of Task Technology Fit Framework on the adoption of Project Management Information System (PMIS) in NGO projects in Nakuru town. The study objectives were to establish the influence of task characteristics on adoption of PMIS by NGO’s, to examine the influence of technology characteristics in ascertaining adoption by NGO’s, to assess the influence of the individual characteristics in adoption of PMIS by NGO’s and to establish organizational management expectations that influence adoption of PMIS by NGO’s. The study was carried out in Nakuru town with focus on 40 NGO’s that were purposively selected. A study sample of 40 project managers and 80 project coordinators were used. The study adopted descriptive case study research design. The study samples were selected using systematic sampling approach for the identification of NGO’s (project managers) and simple random sampling in selection of project coordinators. Data was collected using two sets of questionnaires and interviews. Data collected was then analyzed using SPSS and Microsoft Excel software’s. The results were then presented in a tabular summaries form. The study revealed that there was a positive relationship between the nature of task characteristics. The study further implores researchers to keenly investigate all PMIS systems that are in use by NGO’s and to standardize their design and usage as seen in the construction industry. The study findings could be used by software developers in designing systems that work best and as well guide management of NGO’s in implementing successfully the integration of PMIS.

Published in International Journal of Intelligent Information Systems (Volume 3, Issue 6)
DOI 10.11648/j.ijiis.20140306.12
Page(s) 60-68
Creative Commons

This is an Open Access article, distributed under the terms of the Creative Commons Attribution 4.0 International License (http://creativecommons.org/licenses/by/4.0/), which permits unrestricted use, distribution and reproduction in any medium or format, provided the original work is properly cited.

Copyright

Copyright © The Author(s), 2024. Published by Science Publishing Group

Keywords

Task Characteristics, Project Management Information System, Non-Governmental Organizations’ Projects

References
[1] Ackerman, M. S. (2000). The intellectual Challenge of CSCW: The Gap between Social Requirements and Technical Feasibility. Human-Computer Interaction, 15 (2), 179-203.
[2] Adams, D. A., Nelson, R. R. & Todd, P. A. (1992). Perceived usefulness, ease of use, and usage of information technology: A replication. MIS Quarterly. 16(2), 227-248.
[3] Ahlemann F. (2008), Project Management Software Systems Requirements, Selection Processes and Products, 5th Edition. Wurzburg: BARC.
[4] Ajzen, I.; and Fishbein, M. Understanding Attitudes and Predicting Social Behavior. Englewood Cliffs, NJ: Prentice-Hall, 1980.
[5] Ajzen, I. (1985). From intentions to Actions: A Theory of Planned bBehavior. In J. Kuhl & J. Beckman (Eds.), Action-control: From cognition to Behavior (pp. 11-39). Heidelberg: Springer Press.
[6] Anderson, Eugene W. and Mary W. Sullivan (1993), “The Antecedents and Consequences of Customer Satisfaction for Firms,” Marketing Science, 16 (2), 129-45.
[7] Baccarini, D 1999, 'The Logical Framework Method for Defining Project Success', Project
[8] Management Journal, vol. 30, no. 4, pp. 25-32.
[9] Bergeron, F., Raymond, L., Rivard, S. & Gara, M. F. (1995). Determinants of EIS Use: Testing a Behavioral Model. Decision Support System, 14 (1), 131-146.
[10] Brandon, D. (2002). Issues in the Globalization of Electronic Commerce. In V. K. Murthy
[11] & N. Shi (Eds.), Architectural Issues of Web-enabled electronic business. Hershey,
[12] PA: Idea Group Publishing.
[13] Brandon, D. (2004). Project Performance Measurement. In P. Morris & J. Pinto (Eds.), The
[14] Wiley Guide to Managing Projects. New York: Wiley.
[15] Burgelman R.A., Maidique M.A. and Wheelwright S.C. 1996. ‘Strategic Management of Technology and Innovation’. Irwin. Chicago. USA. Second Edition.
[16] Burke, R. J. 2001a, 'Spence and Robbins' Measures of Workaholism Components: Test-Retest
[17] Stability', Psychological Reports, Vol. 88, no. pp. 882-888.
[18] Caldwell, R. (2004). Project Management Information System: Guidlines for Planning, Implementing, and Managing a DME Project Information System. New York: CARE Press.
[19] Cleland, D. I. (2004b). Project Management Information System in Project Management: Strategic Design and Implementation (5th ed.). New York: McGraw-Hill Press.
[20] Clements, J. P. & Gido, J. (2006). Effective Project Management. Canada: Thomson South-Western.
[21] Cochran, W. G. (1977) Sampling Techniques. John Wiley & Sons:New York, 1977. pp.74-76.
[22] Cragg, P. B. and King, M. (1993). Small-Firm Computing: Motivators and Inhibitors. MIS Quarterly, 17 (1): 47-60.
[23] Dabholkar, P. A. and Bagozzi, R. (2002) An Attitudinal Model of Technology-Based Self-Service: Moderating Effects of Consumer Traits and Situational Factors, Journal of the Academy of Marketing Science, 30 (3), pp. 184-201.
[24] Davis, F.D., Bagozzi, R.P. & Warshaw, P.R. 1989, " User Acceptance of Computer Technology: A Comparison of two Theoretical models.", Management Science, vol. 35, no. 8, pp. 982–1003.
[25] Davis, F. D. (1989). Perceived Usefulness, Perceived Ease of Use, and User Acceptance of Information Technology. MIS Quarterly. 13(3), 319-339.
[26] DeLone, W.H., and Mclean, E.R. (1992), Information Systems Success: The Quest for the Dependent Variable, Information Systems Research, 3(1), 6095.
[27] De Lone, W.H., and Mclean, E.R. (2003), The DeLone and McLean Model of Information Systems Success: A TenYear Update, Journal of Management Information Systems, 19(4), 930.
[28] Dishaw, M. T. & Strong, D. M. (1998a). Experience as a Moderating Variable in a Task-Technology Fit Model Presented at the Fourth Americas Conference on Information Systems. Baltimore.
[29] Dishaw, M.T. & Strong, D. M. (1998b). Supporting Software Maintenance with Software Engineering Tools: A Computed Task-Technology Fit Analysis. Journal of Systems and Software, 44, 107-120.
[30] Fenech, T. (1998).Using Perceived Ease of Use and Perceived Usefulness to Predict Acceptance of the World Wide Web. Computer Networks and ISDN Systems, 30 (7), 629-630.
[31] Gabber, E., The Case Against User-level NetworkingProceedings of the Third Annual Workshop on System-Area Networks (SAN-3), February 2004, Madrid Spain.
[32] Garson, G. D. (2008). Multiple regression. Retrieved January 28, 2008, from
[33] http://www2.chass.ncsu.edu/garson/pa765/regress.htm
[34] Goodhue, D. L. (1995). Understanding User Evaluations of Information Systems. Management Science, 41(12), 1827-1844.
[35] Goodhue, D. L. & Thompson, R. L. (1995). Task-Technology Fit and Individual Performance. MIS Quarterly, 19 (2), 213-236.
[36] Gupta, A. (2000) Enterprise resource planning: the emerging organizational value systems, Industrial Management & Data Systems, April, 2000, Volume 100, Issue 3, p114-118.
[37] Havelka, D., & Rajkumar, T.M. (2006), Using the troubled project recovery framework: Problem recognition and decision to recover. E-Service.Journal, 5(1), 4373.
[38] Herroelen W. (2005), Project scheduling theory and practice. Prod Oper Manage, 14(4):41332.
[39] Huber, G. P. (1990) „A Theory of the Effects of Advanced Information Technologies on Organizational Design, Intelligence, and Decision Making”, The Academy of Management Review 15 (1), pp. 47-71.
[40] Hundley, R., et al. (2004). The global course of the information revolution: recurring themes and regional variations. Retrieved from www.rand.org/publications/MR/MR1680/
[41] Kothari, C.R.,1985, Research Methodology- Methods and Techniques, New Delhi, Wiley Eastern Limited.
[42] Kwon, T. H.; and Zmud, R. W. "Unifying the Fragmented Models of Information Systems Implementation." In J. R. Boland, and R. Hirshheim (eds.), Critical Issues in Information Systems Research, New York: John Wiley, 1987, pp. 227-251.
[43] Laudon, K., & Laudon, J. P. (2009). Management Information Systems (11th ed.). New York: Pearson press.
[44] Light M, Rosser B, Hayward S. (2005), Realizing the benefits of projects and portfolio management. Gartner, Research ID G00125673, 131.
[45] Maciaszek, L. A. (2001). Requirements Analysis and System Design: Developing Information Systems with UML. Harlow: Addison-Wesley Press.
[46] Maguire, S. (2000) Towards a “Business-led” Approach to Information Systems Development, Information Management & Computer Security, December, 2000, retrieved May 10th 2006, from: http://www.emeraldinsight.com.
Cite This Article
  • APA Style

    Tobias Oyugi, Harriet Kidombo, Ouinter Omware. (2014). Influence of Task Characteristics on Adoption of Project Management Information System in Non-Governmental Organizations’ Projects in Nakuru Town (Kenya). International Journal of Intelligent Information Systems, 3(6), 60-68. https://doi.org/10.11648/j.ijiis.20140306.12

    Copy | Download

    ACS Style

    Tobias Oyugi; Harriet Kidombo; Ouinter Omware. Influence of Task Characteristics on Adoption of Project Management Information System in Non-Governmental Organizations’ Projects in Nakuru Town (Kenya). Int. J. Intell. Inf. Syst. 2014, 3(6), 60-68. doi: 10.11648/j.ijiis.20140306.12

    Copy | Download

    AMA Style

    Tobias Oyugi, Harriet Kidombo, Ouinter Omware. Influence of Task Characteristics on Adoption of Project Management Information System in Non-Governmental Organizations’ Projects in Nakuru Town (Kenya). Int J Intell Inf Syst. 2014;3(6):60-68. doi: 10.11648/j.ijiis.20140306.12

    Copy | Download

  • @article{10.11648/j.ijiis.20140306.12,
      author = {Tobias Oyugi and Harriet Kidombo and Ouinter Omware},
      title = {Influence of Task Characteristics on Adoption of Project Management Information System in Non-Governmental Organizations’ Projects in Nakuru Town (Kenya)},
      journal = {International Journal of Intelligent Information Systems},
      volume = {3},
      number = {6},
      pages = {60-68},
      doi = {10.11648/j.ijiis.20140306.12},
      url = {https://doi.org/10.11648/j.ijiis.20140306.12},
      eprint = {https://article.sciencepublishinggroup.com/pdf/10.11648.j.ijiis.20140306.12},
      abstract = {In the world today, Management Information System (MIS) is a buzz in all aspects of our economy in managing people and organizational processes; this is aimed at enhancing economic competitiveness and guaranteeing customer satisfaction. Whereas there is consensus that MIS has huge effect on a firm’s productivity, the effects are only realized if and when, MIS is accepted and used. It is essential therefore to understand the determinants of MIS adoption so as to appreciate the enormous benefits attached to it. An understanding of how MIS adoption theories can be beneficial to the attainment of the said benefits is important and especially in the non-governmental organizations (NGO’s) sector where the focus of this study was. This study sought to determine the influence of Task Technology Fit Framework on the adoption of Project Management Information System (PMIS) in NGO projects in Nakuru town. The study objectives were to establish the influence of task characteristics on adoption of PMIS by NGO’s, to examine the influence of technology characteristics in ascertaining adoption by NGO’s, to assess the influence of the individual characteristics in adoption of PMIS by NGO’s and to establish organizational management expectations that influence adoption of PMIS by NGO’s. The study was carried out in Nakuru town with focus on 40 NGO’s that were purposively selected. A study sample of 40 project managers and 80 project coordinators were used. The study adopted descriptive case study research design. The study samples were selected using systematic sampling approach for the identification of NGO’s (project managers) and simple random sampling in selection of project coordinators. Data was collected using two sets of questionnaires and interviews. Data collected was then analyzed using SPSS and Microsoft Excel software’s. The results were then presented in a tabular summaries form. The study revealed that there was a positive relationship between the nature of task characteristics. The study further implores researchers to keenly investigate all PMIS systems that are in use by NGO’s and to standardize their design and usage as seen in the construction industry. The study findings could be used by software developers in designing systems that work best and as well guide management of NGO’s in implementing successfully the integration of PMIS.},
     year = {2014}
    }
    

    Copy | Download

  • TY  - JOUR
    T1  - Influence of Task Characteristics on Adoption of Project Management Information System in Non-Governmental Organizations’ Projects in Nakuru Town (Kenya)
    AU  - Tobias Oyugi
    AU  - Harriet Kidombo
    AU  - Ouinter Omware
    Y1  - 2014/12/27
    PY  - 2014
    N1  - https://doi.org/10.11648/j.ijiis.20140306.12
    DO  - 10.11648/j.ijiis.20140306.12
    T2  - International Journal of Intelligent Information Systems
    JF  - International Journal of Intelligent Information Systems
    JO  - International Journal of Intelligent Information Systems
    SP  - 60
    EP  - 68
    PB  - Science Publishing Group
    SN  - 2328-7683
    UR  - https://doi.org/10.11648/j.ijiis.20140306.12
    AB  - In the world today, Management Information System (MIS) is a buzz in all aspects of our economy in managing people and organizational processes; this is aimed at enhancing economic competitiveness and guaranteeing customer satisfaction. Whereas there is consensus that MIS has huge effect on a firm’s productivity, the effects are only realized if and when, MIS is accepted and used. It is essential therefore to understand the determinants of MIS adoption so as to appreciate the enormous benefits attached to it. An understanding of how MIS adoption theories can be beneficial to the attainment of the said benefits is important and especially in the non-governmental organizations (NGO’s) sector where the focus of this study was. This study sought to determine the influence of Task Technology Fit Framework on the adoption of Project Management Information System (PMIS) in NGO projects in Nakuru town. The study objectives were to establish the influence of task characteristics on adoption of PMIS by NGO’s, to examine the influence of technology characteristics in ascertaining adoption by NGO’s, to assess the influence of the individual characteristics in adoption of PMIS by NGO’s and to establish organizational management expectations that influence adoption of PMIS by NGO’s. The study was carried out in Nakuru town with focus on 40 NGO’s that were purposively selected. A study sample of 40 project managers and 80 project coordinators were used. The study adopted descriptive case study research design. The study samples were selected using systematic sampling approach for the identification of NGO’s (project managers) and simple random sampling in selection of project coordinators. Data was collected using two sets of questionnaires and interviews. Data collected was then analyzed using SPSS and Microsoft Excel software’s. The results were then presented in a tabular summaries form. The study revealed that there was a positive relationship between the nature of task characteristics. The study further implores researchers to keenly investigate all PMIS systems that are in use by NGO’s and to standardize their design and usage as seen in the construction industry. The study findings could be used by software developers in designing systems that work best and as well guide management of NGO’s in implementing successfully the integration of PMIS.
    VL  - 3
    IS  - 6
    ER  - 

    Copy | Download

Author Information
  • Department of Education and External Studies, University of Nairobi, Nairobi, Kenya

  • School of Continuing and Distance Education, University of Nairobi, Nairobi, Kenya

  • Department of Education and External Studies, University of Nairobi, Nairobi, Kenya

  • Sections