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The Microfilming Functions Used by the Secretaries in Managing Office Records in Government Establishments in Anambra State, Nigeria

Received: 14 September 2015    Accepted: 08 October 2015    Published: 14 December 2015
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Abstract

This study determined the microfilming functions used by the secretaries in managing office records in government establishments in Anambra State, Nigeria.The population was 298 secretaries.Structured questionnaire was used.The instrument was validated by three experts.Its internal consistency was determined using Cronbach Alpha and the result was high reliability coefficient of 0.61.Data collected were analysed using mean and standard deviation, while t-test was used to test the null hypothesis.The findings showed that secretaries used most of the micro-filming functions identified by this study.Based on the findings, it was recommended amongst others that the training institutions should ensure that they instruct trainee secretaries on the skills needed to manage records effectively and efficiently in offices.Such skills should also be incorporated into the office technology and management curriculum.

DOI 10.11648/j.edu.s.2015040601.13
Published in Education Journal (Volume 4, Issue 6-1, December 2015)

This article belongs to the Special Issue New Dimensions in Vocational Business Education Teaching and Learning

Page(s) 15-18
Creative Commons

This is an Open Access article, distributed under the terms of the Creative Commons Attribution 4.0 International License (http://creativecommons.org/licenses/by/4.0/), which permits unrestricted use, distribution and reproduction in any medium or format, provided the original work is properly cited.

Copyright

Copyright © The Author(s), 2024. Published by Science Publishing Group

Keywords

Microfilming, Functions, Secretaries, Office Records

References
[1] Chopra, R.K, and Chopra, A. (2006). Office management. New Delhi: Heimalaye Publishing House.
[2] Chukwumezie, F.U. (2005). Appraisal of information and communication technology competences required of senior secondary school business education graduates. Business Education Journal, V(1), 122-136.
[3] Cox, R.J. (2001). Managing records as evidence information. London: Westport.
[4] Healey, R.G. (2015). Database management systems (online: http://www.colardo.edu/geography/classhomepages/geo.../ Healey 91.pdf)
[5] Kanzi, N. (2010). An investigation of the role of records management with specific reference to Amathole District Municipality. Unpublished MPA theses, Nelson Mandela Metropolitan University: Port Elizabeth.
[6] Mmaduabuchi (2012).Employers’ Assessment of information and communication technology competencies possessed by secretaries in Business Organizations in Onitsha Council Areas. An unpublished M.Sc thesis. Submitted to the Department of Vocational Education, Nnamdi Azikiwe University, Awka.
[7] Nwosu, B.O (1998).The changing secretarial role for sustainable development in Nigeria: implications for office education. Journal of Business and Office Education, 1 (1), 19-24.
[8] Oliverio, E., James, R. B., Meeham, W., Pasework, R. and Mary, E. (1973). Clerical office practice, procedures. England: South-West Publishing Co.
[9] Rundell, M. (2007). Mcmillian English dictionary for advanced leaners. oxford: Mcmillian Education.
[10] Sawyer, S.C. & William B.K (2001). Using information technology: A practical introduction to computers and communication. London: Irwin McGraw-Hill.
Author Information
  • Department of Business Education, Madonna University, Livonia, USA

  • Department of Vocational Education, Nnamdi Azikiwe University, Awka, Nigeria

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  • APA Style

    Oguejiofor Chinwe Sussan, Ile Chika Madu. (2015). The Microfilming Functions Used by the Secretaries in Managing Office Records in Government Establishments in Anambra State, Nigeria. Education Journal, 4(6-1), 15-18. https://doi.org/10.11648/j.edu.s.2015040601.13

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    ACS Style

    Oguejiofor Chinwe Sussan; Ile Chika Madu. The Microfilming Functions Used by the Secretaries in Managing Office Records in Government Establishments in Anambra State, Nigeria. Educ. J. 2015, 4(6-1), 15-18. doi: 10.11648/j.edu.s.2015040601.13

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    AMA Style

    Oguejiofor Chinwe Sussan, Ile Chika Madu. The Microfilming Functions Used by the Secretaries in Managing Office Records in Government Establishments in Anambra State, Nigeria. Educ J. 2015;4(6-1):15-18. doi: 10.11648/j.edu.s.2015040601.13

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  • @article{10.11648/j.edu.s.2015040601.13,
      author = {Oguejiofor Chinwe Sussan and Ile Chika Madu},
      title = {The Microfilming Functions Used by the Secretaries in Managing Office Records in Government Establishments in Anambra State, Nigeria},
      journal = {Education Journal},
      volume = {4},
      number = {6-1},
      pages = {15-18},
      doi = {10.11648/j.edu.s.2015040601.13},
      url = {https://doi.org/10.11648/j.edu.s.2015040601.13},
      eprint = {https://download.sciencepg.com/pdf/10.11648.j.edu.s.2015040601.13},
      abstract = {This study determined the microfilming functions used by the secretaries in managing office records in government establishments in Anambra State, Nigeria.The population was 298 secretaries.Structured questionnaire was used.The instrument was validated by three experts.Its internal consistency was determined using Cronbach Alpha and the result was high reliability coefficient of 0.61.Data collected were analysed using mean and standard deviation, while t-test was used to test the null hypothesis.The findings showed that secretaries used most of the micro-filming functions identified by this study.Based on the findings, it was recommended amongst others that the training institutions should ensure that they instruct trainee secretaries on the skills needed to manage records effectively and efficiently in offices.Such skills should also be incorporated into the office technology and management curriculum.},
     year = {2015}
    }
    

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    AB  - This study determined the microfilming functions used by the secretaries in managing office records in government establishments in Anambra State, Nigeria.The population was 298 secretaries.Structured questionnaire was used.The instrument was validated by three experts.Its internal consistency was determined using Cronbach Alpha and the result was high reliability coefficient of 0.61.Data collected were analysed using mean and standard deviation, while t-test was used to test the null hypothesis.The findings showed that secretaries used most of the micro-filming functions identified by this study.Based on the findings, it was recommended amongst others that the training institutions should ensure that they instruct trainee secretaries on the skills needed to manage records effectively and efficiently in offices.Such skills should also be incorporated into the office technology and management curriculum.
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